A Lekha sign-up sheet is a shareable page where people claim the items, shifts or time slots you need filled, with no invitation required. Participants don't need an account or an app, you see everything on one live dashboard, and it's free and ad-free. Use it for a school fair, a potluck, parent-teacher conferences or a weekly snack rota.
📋 A sheet on its own, or sign-ups inside an invitation
Choose Create → Sign-up sheet when all you need is a sign-up. Planning an event with guests and RSVPs? Keep using an invitation, and add potluck items or volunteer slots inside it.
Four kinds of sheets
Bring items
List what you need, how many of each and a category (Mains, Drinks…). Items fill up so nobody brings five trays of brownies. Great for potlucks and classroom supplies.
Volunteer shifts
Pick the dates, add time slots like 9–11 and 11–1, set the spots per slot and an optional role such as "Setup" or "Ticket desk". Perfect for fairs and fundraisers.
Appointments
Choose the dates, a start and end time, and a slot length of 10, 15, 20, 30 or 60 minutes, with an optional break. Lekha creates one-person slots for conferences and office hours.
Recurring dates
Repeat weekly on the days you choose, daily or on dates you pick, until an end date or a count. Ideal for snack duty, carpools and weekly programs.
The type you pick just pre-shapes the builder. A single sheet can mix items and slots.
Create a sheet in five steps
- Tap Create, then Sign-up sheet.
- What is it? Add a title and description, and optionally a cover image and a location.
- Pick a type: Bring items, Volunteer shifts, Appointments or Recurring dates.
- Build the sheet. Use the generators to add dates, times and spots without typing every row.
- Choose your settings, then share. Copy the link, send it on WhatsApp, or email or text it to contacts.
What participants do
- Open the link and see the slots, grouped by date, with spots left. Full slots are greyed out.
- Tick one or more slots and enter a name and email. A phone number and a note are optional.
- Get a confirmation by email, with an Add to calendar file and a Manage my sign-ups link.
- Change their mind. From that link they can cancel, or swap to another open slot, until the host's cutoff.
- Get a reminder before each of their slots.
Stay in control with simple settings
- Limit per person: cap how many slots one person can take. The default is no limit.
- Show names to others: full name, first name plus last initial (the default), or hidden so only you see names.
- Cancel or swap until: a number of hours before the slot (24 by default), anytime until the slot starts, or not allowed.
- Reminders: an email 1, 2 or 3 days before each slot, or off. The default is 2 days.
- Also text participants: on by default, and it only reaches people who gave a US phone number and ticked the text-consent box.
- Sign-ups close: when the last slot ends, or at a date and time you choose.
Your dashboard
- See filled and open spots, and the next date, at a glance.
- Browse every slot by date (or by category for items) with who signed up, and a People list.
- Add someone yourself, or remove a sign-up (the person is notified).
- Edit or add slots. A slot with sign-ups can't be deleted until you remove those people.
- Message everyone, or only the people signed up for one date, by email and by text where they agreed to texts.
- Download CSV of the whole sheet, or only the open spots you still need to fill.
- Invite co-hosts to help manage, and cancel the sheet if plans change.
Email and texts
Everyone gets email confirmations and reminders. Text messages are available in the USA only for now. They go only to participants who enter a US phone number and tick the consent box, and they can reply STOP at any time. Outside the USA, sign-ups are by email only and no phone number is asked for.
Privacy
Full, first name plus initial, or hidden on the public sheet.
Emails and phone numbers are visible to you and your co-hosts, never on the public page.
A note a participant adds can be seen by everyone on the sheet, and the form says so.
Your participants' data is never sold.
Sign-up sheet or invitation?
| Sign-up sheet | Invitation | |
|---|---|---|
| Best for | Collecting volunteers, items or appointment slots | An event with a guest list and RSVPs |
| RSVP (Yes / Maybe / No) | No | Yes |
| Slots and items | The main thing, with four builders | Optional potluck items and volunteer slots inside the invitation |
| Cancel or swap, reminders before each slot | Yes | Event reminders (cancel and swap are sheet features) |
| Designed invitation image | Optional cover image | Templates, AI images and an editor |
More ideas: volunteer sign-ups, potluck sign-ups, the comparison with SignUpGenius, and the Help Center.
Popular ways to use a sign-up sheet
- School fair and PTA / PTO volunteer sign-ups: shifts for setup, ticket desk, games and cleanup, with spots per shift.
- Parent-teacher conference sign-ups: 10, 15 or 20-minute appointment slots that each family books on its own.
- Classroom snack schedule and party supplies: a recurring weekly snack rota, or a list of items for the class party.
- Potlucks, Friendsgiving and bake sales: items by category so nobody brings the same dish.
- Church and nonprofit volunteer schedules: greeters, nursery, food drives and events, week after week.
- Sports team snacks and carpools: one family per game or practice, with reminders before each date.
- Meal trains: recurring dates with one spot each, so friends and neighbors can take turns bringing a meal.
- Tutoring, office hours and coaching sessions: bookable time slots with a break in the middle.
Frequently Asked Questions
What's the difference between a sign-up sheet and sign-ups on an invitation?
A sign-up sheet stands on its own: it has slots or items and no RSVP, so it's best for volunteers, appointments or a potluck rota. An invitation is for an event with guests and RSVPs, and can include potluck items or volunteer slots inside it.
How do I create a sign-up sheet?
Tap Create, choose Sign-up sheet, add a title, pick a type (Bring items, Volunteer shifts, Appointments or Recurring dates), build your slots, choose your settings and share the link.
Do participants need an account?
No. They open your link, pick slots and enter a name and email. No account and no app download.
How do participants cancel or swap?
Their confirmation email has a Manage my sign-ups link. From there they can cancel or swap to another open slot until the cutoff you set, which is 24 hours before the slot by default.
Will participants get reminders or texts?
Yes. They get an email reminder before each slot, 2 days before by default. Texts are sent only to participants with a US phone number who ticked the consent box, and only if you left texting on.
Who can see names, emails and phone numbers?
The public sheet shows names the way you choose: full name, first name plus initial, or hidden. Emails and phone numbers are visible only to you and your co-hosts.
How do I download the list?
Open your sheet's dashboard and choose Download CSV. You can get everyone who signed up, or only the open spots.
Can I message only one day's volunteers?
Yes. You can message everyone on the sheet, or only the people signed up for a particular date.
Start Your Free Sign-Up Sheet
Build a sign-up sheet in a few minutes and share one link. No account needed for participants.
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